Deleting / Changing Employee Master
We use mini HR for tracking time thru CATS. One emp master was created with a wrong start date 1991 and now system gives error message that Fiscal Yr variant is not maintained for the year.
When I try to delete the record I get error message Time Constraint 1, so can not deleyte record.
I will really appreciate if someone could point how I can change effective employee date to 2004 or 2005 or delete inforecord and start over again. I have to use to same emp number.
There are two issues one is when the payroll is run and the other when the payroll is not run, so you can go thru the information on the first case that is to change the date of joining when the payroll is run. Even in this also their are two points
1.Changing the date when the actual entry date is after the incorrect entry date.
2.Changing the date when the actual entry date is before the incorrect entry date
The proceedure Changing Employees Entry Date after payroll when the actual entry date is after the incorrect entry date.
A.SEA-HR-PM-ADMINSITRATION-HR MASTER DATA-MAINTAIN
B.SPECIFY THE PERSONNEL NUMBER OF THE EMPLOYEE WHOSE ENTRY DATE YOU WANT TO CHANGE.
C.CHOOSE ACTIONS INFOTYPE (0000)
D.CHOOSE COPY, THIS TAKES YOU TO THE COPY ACTIONS (INFOTYPE 000) SCREEN.
E.SELECT THE INCORRECT ENTRY DATE PERSONNEL TYPE ACTION
Do not change the pre set validity period.in this case the incorrect entry date is the start date of the validity period.
Do not change any other data.
F.CHOOSE SAVE. YOU RETURN TO THE INITIAL MAINTAINENCE SCREEN FOR HR MASTER DATA
G.CHOOSE INFOTYPE (0000) ACTIONS AGAIN.
H.CHOOSE COPY AGAIN. THIS TAKES YOU ONCE AGAIN TO THE COPY ACTION INFOTYPE.
I.SELECT THE CORRECT ENTRY DATE PERSONNEL ACTION TYPE.
J. IN THE FIELD FROM ENTER THE DATE ON WHICH THE EMPLOYEE ACTUALLY STARTED WORKING AT THE ENTERPRISE AS THE START DATE OF THE VALIDITY PERIOD FOR THIS PERSONNEL ACTION TYPE.
SAVE YOUR ENTRIES.
2.The proceedure Changing Employees Entry Date after payroll when the actual entry date is before the incorrect entry date.
A.SEA-HR-PM-ADMINSITRATION-HR MASTER DATA-MAINTAIN
B.SPECIFY THE PERSONNEL NUMBER OF THE EMPLOYEE WHOSE ENTRY DATE YOU WANT TO CHANGE.
E.SELECT UTILITIES-> CHANGE PAYROLL STATUS. THIS TAKES YOU TO THE PAYROLL STATUS INFOTYPE.
G.DELETE THE ENTRY IN THE ACCOUNTED TO FIELD.
H.CHOOSE SAVE.YOU RETURN TO THE INTIAL MAINTENANCE SCREEN OF HR MASTER DATA.
I.SELECT UTILITIES-> CHANGE ENTRY/LEAVING DATE. THE SYSTEM DISPLAYS THE ACTIONS INFOTYPE SCREEN. THE FROM FIELD DENOTING THE BEGIN DATE FOR THE RECORDS VALIDITY IS READY FOR YOU TO PROCESS.
J.ENTER THE EMPLOYEES ACTUAL ENTRY DATE IN THE FIELD FROM: THIS IS THE BEGIN DATE.
H.SAVE UR ENTRIES.
After you save this entry, the system works in the abckground and automatically changes all of the employees records whose start date corresponds to the old entry date, to the new entry date. these infotype records are then changed in the payroll
past. In addition. retroactive accounting is triggered for this period to ensure that the employee recieves the missing amount when the next payroll is run. If you come across errors for individual infotypes you will branch autimatically into the infotype concerned for saving correct the error.
We use mini HR for tracking time thru CATS. One emp master was created with a wrong start date 1991 and now system gives error message that Fiscal Yr variant is not maintained for the year.
When I try to delete the record I get error message Time Constraint 1, so can not deleyte record.
I will really appreciate if someone could point how I can change effective employee date to 2004 or 2005 or delete inforecord and start over again. I have to use to same emp number.
There are two issues one is when the payroll is run and the other when the payroll is not run, so you can go thru the information on the first case that is to change the date of joining when the payroll is run. Even in this also their are two points
1.Changing the date when the actual entry date is after the incorrect entry date.
2.Changing the date when the actual entry date is before the incorrect entry date
The proceedure Changing Employees Entry Date after payroll when the actual entry date is after the incorrect entry date.
A.SEA-HR-PM-ADMINSITRATION-HR MASTER DATA-MAINTAIN
B.SPECIFY THE PERSONNEL NUMBER OF THE EMPLOYEE WHOSE ENTRY DATE YOU WANT TO CHANGE.
C.CHOOSE ACTIONS INFOTYPE (0000)
D.CHOOSE COPY, THIS TAKES YOU TO THE COPY ACTIONS (INFOTYPE 000) SCREEN.
E.SELECT THE INCORRECT ENTRY DATE PERSONNEL TYPE ACTION
Do not change the pre set validity period.in this case the incorrect entry date is the start date of the validity period.
Do not change any other data.
F.CHOOSE SAVE. YOU RETURN TO THE INITIAL MAINTAINENCE SCREEN FOR HR MASTER DATA
G.CHOOSE INFOTYPE (0000) ACTIONS AGAIN.
H.CHOOSE COPY AGAIN. THIS TAKES YOU ONCE AGAIN TO THE COPY ACTION INFOTYPE.
I.SELECT THE CORRECT ENTRY DATE PERSONNEL ACTION TYPE.
J. IN THE FIELD FROM ENTER THE DATE ON WHICH THE EMPLOYEE ACTUALLY STARTED WORKING AT THE ENTERPRISE AS THE START DATE OF THE VALIDITY PERIOD FOR THIS PERSONNEL ACTION TYPE.
SAVE YOUR ENTRIES.
2.The proceedure Changing Employees Entry Date after payroll when the actual entry date is before the incorrect entry date.
A.SEA-HR-PM-ADMINSITRATION-HR MASTER DATA-MAINTAIN
B.SPECIFY THE PERSONNEL NUMBER OF THE EMPLOYEE WHOSE ENTRY DATE YOU WANT TO CHANGE.
E.SELECT UTILITIES-> CHANGE PAYROLL STATUS. THIS TAKES YOU TO THE PAYROLL STATUS INFOTYPE.
G.DELETE THE ENTRY IN THE ACCOUNTED TO FIELD.
H.CHOOSE SAVE.YOU RETURN TO THE INTIAL MAINTENANCE SCREEN OF HR MASTER DATA.
I.SELECT UTILITIES-> CHANGE ENTRY/LEAVING DATE. THE SYSTEM DISPLAYS THE ACTIONS INFOTYPE SCREEN. THE FROM FIELD DENOTING THE BEGIN DATE FOR THE RECORDS VALIDITY IS READY FOR YOU TO PROCESS.
J.ENTER THE EMPLOYEES ACTUAL ENTRY DATE IN THE FIELD FROM: THIS IS THE BEGIN DATE.
H.SAVE UR ENTRIES.
After you save this entry, the system works in the abckground and automatically changes all of the employees records whose start date corresponds to the old entry date, to the new entry date. these infotype records are then changed in the payroll
past. In addition. retroactive accounting is triggered for this period to ensure that the employee recieves the missing amount when the next payroll is run. If you come across errors for individual infotypes you will branch autimatically into the infotype concerned for saving correct the error.
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