FISCAL YEAR:
If Companies in
Idian Companies US Companies
Some Copanies follow
Fiscal Year Period Fiscal Year Variant
April to March + 4 Special Periods V3
Jan to Dec + 4 Special Periods K4
July to June + 4 Specaial Periods V6
Oct to Sept + 4 Special Periods V9
If Fiscal Year period is from April '08 to March '09, in SAP it is called as Fiscal Year 2008
If Fiscal Year period is from July 2008 to June 2009, in SAP it is called as Fiscal Year 2008
If Fiscal Year period is from Oct 2008 to Sept 2009, in SAP it is called as Fiscal Year 2009
If Fiscal Year period is from July 2008 to June 2009, in SAP it is called as Fiscal Year 2008
If Fiscal Year period is from Oct 2008 to Sept 2009, in SAP it is called as Fiscal Year 2009
Logic behind this is besed on Numbe of Months covered in Next Calender Year. If in next Calender Year Period is above 6 months , call it as Next Year , otherwise call with the
same year. So , in above example
same year. So , in above example
No.of Months in
Period 2008 2009 SAP Year ( Fisc.Year)
April 08 to March 09 9 3 2008
July 08 to June 09 6 6 2008
Oct 08 to Sept 09 3 9 2009
What are Special Periods:
For Fiscal Year 2008 i.e, Accounting period from April 2008 to March 2009, March 2009
will be the last Month. In SAP it has 4 special periods for MARCH 09
Month No. in FY
April 1 }
March 12 } Normal Periods
March 13 }
March 14 }
March 15 } 4 Special Periods
March 16 }
Specail periods are part of last period in that Fiscal Year. In this example March 2009.
USAGE OF SPECIAL PERIODS IS OPTIONAL.
WHY SPECIAL PERIODS REQUIRED:
Why SAP has allowed Special period is explained below with the example.
Date Status of Accounting
on 20.03.09 Accounts department released profitability upto the Feb'09 to the Mgt.
Figures upto Feb'09 can not be changed as profitability is finalised upto
Feb 09. In that sence, We open period for March 2009 to March 2009 for
data entry purpose so as to not to change the previous data by any one.
So End user can entere transactions only for the month of March 2009.
for Opening March 2009 to March 2009 means open period is
Feb 09. In that sence, We open period for March 2009 to March 2009 for
data entry purpose so as to not to change the previous data by any one.
So End user can entere transactions only for the month of March 2009.
for Opening March 2009 to March 2009 means open period is
12.2008 to 12.2008
on 30.03.09 New accounting year April 2009 to March 2010 ( Fisc. Year 2009) will
start after 2 days. So to open the period for Fisc.Year 2009, we have to open period from March 2009 to March 2010 as , for Fisc. Year 2008
B/S is not finalised and still some entries have to make for March 2009. So period to open would be 12.2008 to 12.2009
B/S is not finalised and still some entries have to make for March 2009. So period to open would be 12.2008 to 12.2009
on 16.04.09 Accounts Department has closed the Balance Sheet and declared
Profitability for the Fisc. Year 2008 to the Management. Management has suggested to make some adjustments for which adjustment entries hast to be passed by A/c Dept. This Adjustments may be for increase / decrease the profitability.
on 05.05.09 Accounts Dept made passed adjustment entries as suggested by the
Management . Data entered on 05.05.09 but posting dated will be 31.03.09 so as to updated the 2008 Fisc. Year ledgers.
on 12.05.09 Audit has completed and Auditors suggested to make Rectification
Entries. These rectification entries were done on 12.05.09 but the posting date will be 31.03.09 so as to update the Fisc.Year 2008 ledgers.
On 10.07.09 If Management wants to see the Profitability finalized by the Accounts
Department, it is not possible to see as subsequently adjustment entries
were made as suggested by the Management and Rectification Entries
were made as suggested by the Auditors. All the data was changed.
were made as suggested by the Management and Rectification Entries
were made as suggested by the Auditors. All the data was changed.
TO OVERCOME THIS PROBLEM SAP HAS GIVEN 4 SPECIAL PERIODS WHICH ARE PART OF THE LAST PERIOD OF THAT PARTICULAR FISCAL YEAR.
HOW SPECIAL PERIODS WILL BE USEFUL:
Entries made upto the Profitability of Accounts Department will be posted upto period 12. Entries made for Management Adjustements will be in the period 13. Entries made for Auditors Rectifictions will be in the period 14.
When we want to see the Report:
Period Report we view
From To
1 12 Profitability finalized by Accounts Department
1 13 Profitability suggested by Management
1 14 Profitability finalized by the Auditors
14 14 To see the list of Rectification Entries suggested by Auditors
How to Convert Calender Year to Accounting Year Periods:
SAP by default Know only Calender Year ( Jan - Dec) as Accounting Year ( Fiscal Year) Below is the process to convert the Calender year to Accounting Year.
Conversion for A/c Year from Apr 2009 to March 2010 ( Fisc. Year 2009)
| | Month | Days | Period in SAP | Year Shift | |
| Jan | 1 | 31 | 10 | -1 | For Accounting Year 2009-2010, |
| Feb | 2 | 29 | 11 | -1 | April will be the 1st Month |
| Mar | 3 | 31 | 12 | -1 | For April Calender year =2009 |
| Apr | 4 | 30 | 1 | 0 | For April Fiscal Year - 2009 |
| May | 5 | 31 | 2 | 0 | So, Year Shift is "0" ( 2009-2009) |
| June | 6 | 30 | 3 | 0 | |
| July | 7 | 31 | 4 | 0 | But for Jan to March , Cal Year =2010 |
| August | 8 | 31 | 5 | 0 | Fiscal Year = 2009 |
| Sept | 9 | 30 | 6 | 0 | So, Year Shift = "-1" ( 2009-2010) |
| Oct | 10 | 31 | 7 | 0 | When we post document for Jan-2010 |
| Nov | 11 | 30 | 8 | 0 | it should updated the FY. 2009 ledger |
| Dec | 12 | 31 | 9 | 0 | But not the 2010, so Year shift= -1. |
Scenario -II
Conversion for A/c Year from Oct 2009 to Sept 2010 ( Fisc. Year 2010)
| | Month | Days | Period in SAP | Year Shift | |
| Jan | 1 | 31 | 4 | 0 | For Accounting Year 2009-2010, |
| Feb | 2 | 29 | 5 | 0 | Oct will be the 1st Month |
| Mar | 3 | 31 | 6 | 0 | For Oct Calender year =2009 |
| Apr | 4 | 30 | 7 | 0 | For Oct Fiscal Year -2010 |
| May | 5 | 31 | 8 | 0 | So, Year Shift is "+1" ( 2010-2009) |
| June | 6 | 30 | 9 | 0 | |
| July | 7 | 31 | 10 | 0 | But for Jan to Sept , Cal Year =2010 |
| August | 8 | 31 | 11 | 0 | Fiscal Year = 2010 |
| Sept | 9 | 30 | 12 | 0 | So, Year Shift = "0" ( 2010-2010) |
| Oct | 10 | 31 | 1 | 1 | When we post document for Jan-2010 |
| Nov | 11 | 30 | 2 | 1 | it should updated the FY. 2010 ledger |
| Dec | 12 | 31 | 3 | 1 | But not the 2009, so Year shift= 0. |
PATH FOR FISCAL YEAR CONVERSION:
SPRO---->Financial Accountin---->Fin. A/c Global Setting---->Fiscal Year---->Maitain Fiscal Year Variant( Maintain Shortend Fiscal Year TC=OB29)---->
Select Position Button Fiscal Year Variant =V3 Press Enter
Double Click on Period Folder. It will display default Window, If we want to Create our own Variant Press on New Entries Button
FV Description
1A April to March + 4 special Periods---> Deselect Year Dependent--Deselect
Calender Year Check Box----> No of Posting Periods =12 ----> No of Spl. Periods =4 Select Save Button or CTRL+S
Select F.Year Variant as 1A. Double click on Periods folder---> Select New Entries
| | Month | Days | Period in SAP | Year Shift |
| Jan | 1 | 31 | 10 | -1 |
| Feb | 2 | 29 | 11 | -1 |
| Mar | 3 | 31 | 12 | -1 |
| Apr | 4 | 30 | 1 | 0 |
| May | 5 | 31 | 2 | 0 |
| June | 6 | 30 | 3 | 0 |
| July | 7 | 31 | 4 | 0 |
| August | 8 | 31 | 5 | 0 |
| Sept | 9 | 30 | 6 | 0 |
| Oct | 10 | 31 | 7 | 0 |
| Nov | 11 | 30 | 8 | 0 |
| Dec | 12 | 31 | 9 | 0 |
Press Save Button
Why to De-select Year Dependent Check Box: If we select the Year Dependent Check
Box, at the time of Saving , SAP will ask for Which Fiscal Year. If we gave 2009 as FY,
Conversion is applicable to that FY only. We have to do the Same process of Conversion for each and every year. If we de select, converion is applicable to all the years.
Why to De-select Calender Year Check Box: If we select this check box, System will consider January as Period 1 in the Fiscal Year and April will be as 4th period. But we
require April will be treated as 1st period and January will be 10th in Periods.
require April will be treated as 1st period and January will be 10th in Periods.
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