SAMPLE DOCUMENT:
This is used for Month End Provisions. For this purpose we create Sample Doc.
Ex: Salaries A/c Dr. 500000
Wages A/c Dr. 600000
Rent A/c Dr. 100000
To O/s Exp A/c 1,200,000
Sample Document template will not update the ledger . Everymonth end we copy the template and change the amount and post the Document.
Advantages of Sample Document:
1. Sample Document Saves times
2. When we create Sample Document Template , we will not Forget any provisions
3. Any Provision in the Template is paid in the same month . No provison is required for that account. So When we copy the template for the month, for that account Enter Amount " ZERO"
Steps to Create Sample Document Template:
1. Define Number Range Interval for Number Range X2
2. Creation of Masters.
3. Creation of Sample Document Template
4. Display Sample Document Posted
5. Posting of Transactions by using Sample Document Template ( F-02)
1. Define Number Range Interval for Number Range X2
| | G L Document | Sample Document |
| Type No.Range No.Range Interval Ledger | SA ↓ 01 ↓ 1 to 100000 ↓ Updates | SA ↓ X2 ↓ 5000001 to 5100000 ↓ Not Update |
Path:SPRO---->Financial Accounting--->Financial Accounting Global Settings---> Document
---->Document Number Ranges---> Define Doc. No Range ( FBN1) Press Enter
Company Code PSL
↓
Select Change Intervals Button
↓
↓
Select Interval Button
No Year From # To #
Range
X2 2009 5000001 5100000 Enter and Save.
2. Creation of Masters.
GL A/c Group Name
A) Salaries A/c Under Personnel Cost
B) Rent A/c Under Administration Cost
C) O/S. Exp Under Current Liabilities & Provisions
a) Check the A/c Groups for Giving Account Numbers ( OBD4)
select Position Button
Chart of A/c PSL
Press Enter to get List of A/c Groups
GL A/c Group Name Number Range
A) Salaries A/c Under Personell Cost 400100 to 400199
B) Rent A/c Under Adminstration Cost 400300 to 400399
C) O/S. Exp Under C/L & Provisions 100500 to 100599
After Note down the Number Range for Required GL A/c to create, create GL accoutns
from FS00
1st Account
GL A/c # 400100 → Salaries Account
Comp. Code PSL Click on With Template Button
GL A/c # 100000
Comp. Code PSL → Press Enter
Change A/c Groupt to Personnel Cost
Select Radio Button P & L Statement A/c
Short Text Salaries Account
Long text Salaries Account of PSL → Save
2nd Account
GL A/c # 400300 → Rent account
Comp. Code PSL Click on With Template Button
GL A/c # 400100
Comp. Code PSL → Press Enter
Change A/c Groupt to Administration Cost
Select Radio Button P & L Statement A/c
Short Text Rent A/c
Long text Rent Account of PSL → Save
3rd Account
GL A/c # 100500 → Outstanding Expenses A/c
Comp. Code PSL Click on With Template Button
GL A/c # 100000
Comp. Code PSL → Press Enter
Change A/c Groupt to Current Liabilities & Provisions
Select Radio Button Balance Sheet item
Short Text Outstanding Exp Account
Long text Outstanding Exp A/c. of PSL
Click on Control Data Tab Select Open Item Check Box → Save
3. Creation of Sample Document Template
Path:Accounting-----> Financial Accounting---->General Ledger---->Posting---->Reference Documents----> Sample Document ( F-01)
Doc.Date:31.07.09 Type: SA Comp.Code: PSL
Post.Date:31.07.09
1st Dr. Post Key 40 A/c # 400100 ( Salaries) → ENTER
IGNORE WARNING MESSAGE FOR " POSTING DATE FUTURE DATE"
Amount 500000 INR Bus. Area PSLH
Text : Salary Provision for
2nd Dr. Post Key 40 A/c # 400300 ( Rent) → ENTER
Amount 100000 INR Bus. Area PSLH
Text : Rent Provision for
Cr.Entry Post Key 50 A/c # 100500 ( O/S. Exp) → ENTER
Amount INR Bus. Area PSLH
Text : Provisions for
Select Display Document Overview to see Document → Save ( or ) Ctrl + S
We get a message Document # 5000001 was stored in Company Code PSL
4. Display Sample Document Posted ( FBM3):
Document #5000001
Company Code PSL→ ENTER
We can see the Sample Document Stored in SAP. We can check the Ledger A/c's of 400100 (Salaries), 400300( Rent) or 100500( O/S. Exp) because of this Sample Document Storage, Ledgers are not updated ( FS10N)
5. Posting of Transactions by using Sample Document Template ( F-02)
FromMenu---->Document----> Post With Reference ( Shift+F9)
Document # 5000001
Comp. Code PSL
F.Year 2009
Select Display Line Item Check Box→ ENTER→ ENTER
Ignore warning Message about Future Date and→ ENTER
Change Salaries Provision for 450000
Text : Add July to Text → ENTER
If Rent Provision is not required for the month of July Change the Amount to "0"
→ ENTER Ignore message for " Amount is Zero, Line Item Ignored"
→ ENTER
for Post Key 50 i.e, Outstanding Expenses (Credit Entry)
Amount *
Text Add July → ENTER
Select Save or Ctrl + S to get message Document# 2 was posted.
No comments:
Post a Comment