CREATE RECURRING DOCUMENT IN SAP FICO

RECURRING DOCUMENTS:

Recurring Documents are used when date and amount are fixed.  

Ex: Prepaid Expenses / Hire Purchase Instalments.

Steps for Recurring Documents:

1 Define Number Range Interval for Number Range X1 ( For Recurring Document Template)

2 Creation of Recurring Document

3 Posting of Transactions by using Recurring Document Templates by the way of Batch input Session.

Step 1.    Define Number Range Interval for Number Range X1 ( FBN1)

Company Code:          PSL

Select Change Intervals Button -----> Select Intervals Button

No             Year           From No           To No

X1              2009          5100001           5200000          →                 ENTER

Ignore the Warning Message and press Enter

Step 2.    Creation of Recurring Document ( FBD1)

Accounting ----> Financial Accounting--->General Ledger--->Posting---> Reference Documents--->Recurring Document

Company Code:          PSL

First Run on :               31.07.09

Last Run on :               30.06.10

Interval in Months:        01                for Monthly

Document Type:          SA

Post Key:               40                     Account No:400300 →  ENTER

Amount              10000                    Bussiness Area:  PSLH

Text:          Recurring Area Testing

Post Key:               50                     Account No:200100 →  ENTER

Amount      *                                   Bussiness Area:  PSLH

Text:          +               

Select Display Document Overview Button---> Save

We get a message 5100001 was stored in Company Code PSL

Step 3.    Display & Posting Recurring Document

Display:  Accounting---> Fianancial Accounting---->General Ledger---->Periodic Processing

----->Recurring Entries----> Lists( F.15)

Posting:   Accounting---> Fianancial Accounting---->General Ledger---->Periodic Processing

----->Recurring Entries----> Execute( F.14)

Company Code:PSL

Document Numb: 5100001(Number Generated by Creation of Recurring Doc)

Session Name   PSL                                           →Select Process Button

Select Display Errors only Radio Button Select Process Button again We get a message "Processing of Batch Input Session Completed" Exit from Batch Input Session.

To View the Document Posted  use the Transction Code FB-03

→ENTER